The Home of HVAC Companies

Run your entire HVAC business on one operating system, hassle free.

Quote installs and changeouts on-site with your real equipment and labor costs baked in, keep techs racing the clock with time-based bonuses, and protect your margin on every job.

See Menaia In Action

No long-term contract · Live and set in a week · No per-seat fees

Uniformed HVAC crew arriving at a home: technicians unloading a condenser unit from the box truck while the lead tech reviews the job on a tablet

Built hands-on with working service businesses.

KAN Builders
Attic Projects — Attic & Crawl Space Experts
Alohomora Locksmith & Garage
Jakobsen Water & Fire Restoration
Sky Clean Air
KAN Builders
Attic Projects — Attic & Crawl Space Experts
Alohomora Locksmith & Garage
Jakobsen Water & Fire Restoration
Sky Clean Air

Running an HVAC company shouldn't feel like guesswork.

If you run an HVAC company, odds are you've lived most of these. Here's the exact way Menaia fixes each one. Peel each sticker to see the fix printed underneath.

The fixProblem No. 01 · solved

With Menaia, your reps build the quote on-site from your own price book, so the price comes from your multipliers, not their guess.

12 line itemsScoped on-site, one price book
01The estimate

Three comfort advisors, three prices.

The same changeout gets sized and priced differently by every rep, so you can never hold anyone to a fair budget.

The fixProblem No. 02 · solved

With Menaia, every line carries your real equipment and labor cost, so you see your true margin before the quote goes out.

38% marginKnown before the quote goes out
02Blind pricing

You price by gut feel and hope.

Equipment, refrigerant, and labor go into the number, then you wait weeks to learn if there was any margin left inside it.

The fixProblem No. 03 · solved

With Menaia, your crews race a time budget on every install and earn a bonus the moment they beat it.

+$189.47Crew bonus from saved hours
03The clock

Nobody races the clock.

Install crews get paid the same whether a changeout takes six hours or ten, so there is zero reason to move faster.

The fixProblem No. 04 · solved

With Menaia, your reps hand over a branded proposal that sells your value, not just a number.

Branded proposalSells value, not just a number
04The pitch

You lose good jobs on price.

Your installs are cleaner and your warranty is better, but your proposal looks like everyone else's, so homeowners shop you on price alone.

The fixProblem No. 05 · solved

With Menaia, your schedule lives in a smart calendar that routes crews and sends every job brief automatically.

Auto job briefsRouted to every tech phone
05The schedule

Calls fall through the cracks.

Installs, service calls, and maintenance visits live in a group chat, and when something changes, half the crew doesn't find out.

The fixProblem No. 06 · solved

With Menaia, your techs earn Wallet bonuses from the hours they save, funded by the margin they protect.

Wallet bonusesFunded by hours they save
06The crew

Good techs leave for better pay.

You can't afford to pay more per hour, but your best installers leave anyway because there's no upside for them.

The fixProblem No. 07 · solved

With Menaia, the invoice is built from the job scope, so it's ready the moment the job closes.

Day-zero invoiceReady when the job closes
See invoicing
07The invoice

Invoices go out late, or not at all.

The startup is done and the system is running, but the paperwork isn't, so cash sits in limbo while you chase signatures.

The fixProblem No. 08 · solved

With Menaia, you watch every job on a live dashboard that flags margin problems before they get expensive.

92% of budgetFlagged while you can still react
08The visibility

You manage by feel, not by data.

You know something is off, but you can't tell which job, which crew, or which estimate type is eating your margin.

From the site visit to a margin you can see, in the driveway.

Your comfort advisor measures the home, checks the ductwork, and builds the scope right there. Menaia turns it into a fully costed quote before they pull out of the driveway.

  • Build the scope on-site: equipment, ductwork, and labor drop in as line items from your own price book.
  • Every item carries its real equipment and labor cost, so the quote is fully budgeted the moment it is built.
  • See your true cost and margin before the estimate goes out, so you never quote a losing changeout.
  • Booked solid in July? Raise your multipliers. Slow shoulder season? Lower them. Prices update for your sales team automatically.
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Estimate → Proposal
Live app · try it

What you quoted reaches the crew, and they stay busy.

The scope, assets, and schedule follow the job into the field, so nothing gets lost between the estimate and the install.

  • Smart calendar routing keeps advisors' and install crews' days full.
  • The job planner hands each crew the full scope of work and assets.
  • A per-project media gallery with folders you name yourself: before and after, startup readings, permits, however you work.
  • Shift tracking with reminders so nobody misses a start.
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Schedule · Media
Live app · try it

Pay people to finish faster, not to run the clock.

Every install ships with a calculated time budget. Crews see the real target and race it, and when they beat it, they earn.

  • Every job includes a calculated time budget, so the crew sees the real number with no shortcuts.
  • Beat it and the saved hours convert to a bonus at a payout % you set, paid through each tech's in-app Wallet.
  • A live leaderboard shows who is producing: healthy competition, not micromanagement.
Book a Free Demo
Job Planner → Wallet → Performance
Live app · try it

Everything else you'd expect, in one place.

Invoicing, payments, project forms, team feeds, and more. Book a demo and we'll walk you through every feature live.

See every feature in a demo

No per-tech pricing. No $10k onboarding. No long-term contract.

Menaia runs on simple terms for HVAC businesses: flat monthly plans, hands-on onboarding, and no long-term contract. We grow when you grow, so we'd rather get you winning first. You stay because it works, not because you're locked in.

The old way
  • Priced per technician, so you pay more as you grow
  • $10k+ onboarding and long implementation
  • Locked into a multi-year contract
  • Every new feature is a paid add-on
Menaia
The Menaia way
  • Flat plans from $449/mo, no per-seat fees
  • Live and set in a week with hands-on onboarding
  • No long-term contract, stay because it works
  • Clear from day one, no per-tech surprises
See Pricing

From the crews already running Menaia.

A short customer story and a few words from the Attic Projects team on what changed after the switch.

Customer story"My closing ratio is now no less than 50%" — Eben Woodall, Attic Projects

"Before Menaia, I was able to manage 3 to 4 crews a day. Now I can run anywhere between 10 to 12 in 2 different locations."

Luis Guerra, Operations Manager
Luis Guerra, Operations Manager
Attic Projects

"Payroll used to take me all day long, and now I can be done with my times in about 15 minutes in a day."

Brandon Jones, Office Administrator
Brandon Jones, Office Administrator
Attic Projects

Ready to know your margin before the quote leaves the driveway?

Connect leads, installs, service calls, budgets, and team performance in one system. Book a demo and see how Menaia keeps the whole business moving.

  • One connected flow from lead to project to performance
  • Live and set in a week with guided onboarding
  • Flat monthly plans, no per-seat fees ever
  • Goals, bonuses, and leaderboards crews can see in real time
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HVAC contractor FAQ

Can I manage installs, changeouts, service calls, and maintenance in one place?

Yes. Menaia handles every HVAC job type in a single system. You build your own price book with your own equipment, labor rates, and material costs, so the estimating and scheduling tools work exactly the way your operation works, regardless of job type.

How does on-site estimating and the price book work?

Your comfort advisor opens the Menaia app in the home, measures the job, and builds the scope by selecting line items from your price book. Every item carries its real equipment and labor cost, so the quote is fully budgeted the moment it is built. The margin is visible before the estimate leaves your hands.

How exactly does the time-based bonus system work?

Every job includes a calculated time budget based on the scope. Crews see the target on their phones. When they finish under budget, the saved hours convert to a bonus at a payout percentage you set. The bonus goes directly into each technician's in-app Wallet. You control the rate and the rules.

Do techs get schedules, job scope, and photo upload on their phones?

Yes. The Menaia mobile app gives techs their full schedule, the complete job scope, shift reminders, and a per-project media gallery. They can upload photos organized by phase, area, or crew. Everything stays attached to the job record.

What does it cost to get started?

Plans start at $449 per month for Core and $849 per month for Pro, both with unlimited users. Every plan comes with hands-on onboarding and no long-term contract. See the full breakdown on our pricing page, or book a demo and we will walk you through how it works for your operation.

How long does onboarding take?

Most HVAC businesses are live and set in a week. We handle the setup with you, including building your price book, configuring your job types, and getting your crew on the mobile app. There is no IT work required on your end.