"Before Menaia, I was able to manage 3 to 4 crews a day. Now I can run anywhere between 10 to 12 in 2 different locations."
Luis Guerra, Operations Manager
Attic Projects
The home of painting companies
Run your entire painting business on one operating system, hassle free.
Measure walls and coats the same way on every job, price each room from your own book with real material and labor in the number, and pay crews to beat the prep clock instead of billing it.
No long-term contract · Live and set in a week · 14-day free trial
Every room priced from your book. Walls, coats and prep in the number before the estimator leaves the driveway.
Built hands-on with working service businesses.
Running a painting company shouldn't feel like guesswork.
If you run a painting company, odds are you've lived most of these. Here's the exact way Menaia fixes each one.
Meni reads your painting business, walkthrough to final coat. Every room-by-room estimate, prep hour, change order and crew timesheet lives where Meni can see it. It drafts the follow-up on the whole-house repaint that went quiet, catches the ceilings added on the ladder before they fall off the invoice, and flags the job where prep is eating the margin. A person on your team approves every send.
The estimate
Three estimators, three prices for one house.
Everyone measures the walls and figures coats their own way, so the same repaint comes back at $7,000, $9,000, and $11,000.
The fix
With Menaia, your estimators build the quote on-site room by room from your own price book, so square footage and coats drive the number, not a hunch.
11 rooms scoped Priced on-site, one price book See the estimator
Blind pricing
Prep eats the budget and you find out at payroll.
Paint, primer, masking, and labor all disappear into one number, and you only learn prep blew the job when the timesheets land.
The fix
With Menaia, every line carries its real material and labor cost, so you see your true margin before the quote goes out.
39% margin Known before the quote goes out See live margin
The clock
Nobody races the prep.
Crews get paid the same whether they mask and prep a room in an hour or three, so the slow way wins by default.
The fix
With Menaia, your crews race a time budget on every room and phase, and earn a bonus the moment they beat it.
+$162.30 Crew bonus from saved hours See time bonuses
The pitch
You lose clean jobs on price.
Your prep is better and your lines are sharper, but your quote reads like the two-guys-and-a-ladder outfit, so people shop you on price.
The fix
With Menaia, your estimators hand over a branded proposal that shows the prep and the product, not just a bottom-line number.
Branded proposal Sells the prep, not just a number See proposals
The schedule
Change orders never reach the invoice.
"Can you do the ceilings too?" gets a yes on the ladder, the crew paints them, and the extra work never makes it onto the bill.
The fix
With Menaia, your schedule and scope live in a smart calendar, so an added room becomes a line on the invoice, not a favor you ate.
Scope stays synced Added work lands on the bill See scheduling
The crew
Good painters leave for better pay.
You can't pay more per hour, but your sharpest painters leave anyway because working fast and clean earns them nothing extra.
The fix
With Menaia, your painters earn Wallet bonuses from the hours they save, funded by the margin they protect.
Wallet bonuses Funded by hours they save See the Wallet
The invoice
Invoices go out late, or not at all.
The last coat is dry and the crew has moved on, but the paperwork hasn't, so cash sits idle while you chase a signature.
The fix
With Menaia, the invoice is built from the room-by-room scope, so it's ready the moment the job closes.
Day-zero invoice Ready when the job closes See invoicing
The visibility
You manage by feel, not by data.
You sense interiors pay and exteriors bleed, but you can't tell which crew, which house, or which job type is eating the margin.
The fix
With Menaia, you watch every job on a live dashboard that flags margin problems before they get expensive.
92% of budget Flagged while you can still react See cost tracking
From the walkthrough to a margin you can see, room by room.
Your estimator walks the house, measures each room, and decides surfaces and coats right there. Menaia turns it into a fully costed quote before they leave the driveway.
- Build the scope on-site: walls, ceilings, trim, coats, and prep drop in as line items from your own price book, with step-by-step estimates.
- Every item carries its real material and labor cost, with the prep hours priced in, so the quote is fully budgeted the moment it is built.
- See your true cost and margin before the estimate goes out, so you never quote a losing repaint.
- Booked out through summer? Raise your multipliers with dynamic pricing. Slow stretch? Lower them. Prices update for your sales team automatically.
Meni is building the estimate
From the price book, on a real job
- Pulled the price book97 items with your real labor and material costLoaded
- Priced the linesQuantities in, margin computed per lineMargin visible
- Drafted the proposalE-signature and the client portal link attachedReady
What you quoted reaches the crew, and they stay busy.
The room-by-room scope, the product list, and the schedule follow the job into the field, so change orders and add-ons never fall through.
- Smart calendar routing keeps estimators' and crews' days full across interior and exterior work.
- The job planner hands each crew the full scope, the color schedule, and the product list.
- A per-project media gallery with folders you name yourself: prep, first coat, finish, punch list, however you work.
- Shift tracking with reminders so nobody misses a start, and an added room becomes a billable line, not a favor.
Meni is filling the board
From sold estimate to crew phones
- Held Thursday 9:00 AMAssessment created from the sold estimateHeld
- Published the shiftThe crew sees it on their phonesPublished
- Sent the on-my-way textFrom the schedule, when the tech rollsSent
Pay people to beat the prep clock, not to run it.
Every job ships with a calculated time budget by room and phase. Crews see the real target and race it, and when they beat it, they earn.
- Every job includes a calculated time budget per room and phase, so the crew sees the real number with no shortcuts.
- Beat it and the saved hours convert to a bonus at a payout % you set, paid through each painter's in-app Wallet.
- A live leaderboard shows who is producing: healthy competition, not micromanagement.
Meni is settling the job
Hours to bonuses, no arguments
- Closed the job under budgetThe crew beat the time budget by 2.5 hoursClosed
- Paid the bonus into the walletComputed from the hours, visible to the tech+$220.14
- Posted the winLeaderboard and team feed updatedPosted
Everything else you'd expect, in one place.
Invoicing, payments, project forms, team feeds, and more. Book a demo and we'll walk you through every feature live.
Plans from $134.99 a month. Live in a week. No long-term contract.
Menaia runs on simple terms for painting businesses: clear plans with seats included, extra users at $35 a month, hands-on onboarding, and no long-term contract. We grow when you grow, so we would rather get you winning first.
The old way
- Call for pricing, then a quote that changes on the demo
- $10k+ onboarding and long implementation
- Locked into a multi-year contract
- Every new feature is a paid add-on
Menaia
The Menaia way
- Plans from $134.99/mo with 3 seats included
- Live and set in a week with hands-on onboarding
- No long-term contract, stay because it works
- Clear from day one, no surprise costs
From the crews already running Menaia.
A short customer story and a few words from the Attic Projects team on what changed after the switch.
Customer story"My closing ratio is now no less than 50%" — Eben Woodall, Attic Projects
"Payroll used to take me all day long, and now I can be done with my times in about 15 minutes in a day."
Brandon Jones, Office Administrator
Attic Projects
Painting contractor software FAQ
Can I estimate interior, exterior, and cabinet work in one place?
Yes. Menaia handles every painting job type in a single system. You build your own price book by surface and coat, with your own material and labor rates, so a whole-house repaint, an exterior, and a cabinet refinish are all priced the same consistent way.
How does room-by-room estimating and the price book work?
Your estimator opens the Menaia app in the home, measures each room, and builds the scope by selecting line items from your price book. Prep, primer, coats, and trim each carry their real material and labor cost, so the margin is visible before the estimate leaves your hands.
How exactly does the time-based bonus system work?
Every job includes a calculated time budget by room and phase. Crews see the target on their phones. When they finish prep and coats under budget, the saved hours convert to a bonus at a payout percentage you set, paid into each painter's in-app Wallet. You control the rate and the rules.
Do change orders like "paint the ceilings too" make it onto the invoice?
Yes. When a room or surface gets added on-site, it goes onto the job scope, and the invoice is built from that scope. The extra work becomes a billable line instead of a favor the crew ate. Everything stays attached to the job record with photos by phase.
What does Meni, the AI, actually do for a painting company?
Meni reads the estimates, schedules, change orders and invoices your office already keeps in Menaia. It drafts the reply to the repaint lead that came in over the weekend, turns the "can you do the trim too" said on-site into a billable line before anyone forgets, and drafts the follow-up on the proposal that has sat unsigned past your threshold. Ask it which crew came in under the prep budget and it answers with the number. Every draft waits for a person on your team to approve it.
What does it cost to get started?
Starter is $134.99 per month with 3 seats, Core is $199.99 with 5 seats, and Pro is $569.99 with 15 seats. Extra users are $35 per month, and yearly billing saves 10%. Every plan comes with hands-on onboarding and a 14-day trial with 1,500 tokens to try Meni and the phone tools. See the full breakdown on our pricing page, or book a demo and we will walk you through it.
How long does onboarding take?
Most painting businesses are live and set in a week. We handle the setup with you, including building your price book by surface and coat, configuring your job types, and getting your crews on the mobile app. There is no IT work required on your end.
Ready to price the prep before it eats the job?
Connect leads, estimates, crews, budgets, and team performance in one system. Book a demo and see how Menaia keeps the whole business moving.
- One connected flow from lead to project to performance
- Live and set in a week with guided onboarding
- Clear plans, extra users just $35/mo
- Goals, bonuses, and leaderboards crews can see in real time
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